The Payouts section allows you to view, manage, and create Vendor payouts.
To access the payouts section, go to the Vendor Management > Payouts section.
Payouts by Period
The “Payouts By Period” tab allows you to view all of the Vendor payouts in the system, displayed by period.
You can narrow down the search results by using the following filters:
- Filter Date: Select the date range for the report.
- Vendor: Select the specific Vendor.
- Paid Status: Select the payout status (Pending / Paid).
- Payment Type: Select the payment method.
- Processor: Select the payment system broker.
The list contains the following information:
- ID: The number assigned to the client for the payout record in the system.
- Number: The assigned payout number.
- Date: The date the payout document is created.
- Paid At: The date when the payout was "Marked as Paid".
- Status: The status of the payout.
- Vendor: The name of the Vendor for which the payout is created.
- Amount: The total amount of the payout.
- Type: The chosen payout method.
- Processor: The payment system broker.
- Period: The period for which the Vendor is paid.
- Prior: The previous period.
To view detailed information about the specific payout records, select the payout from the list and click the “View Details” button in the “Actions” column. To print or preview the payout blank, click the “Print Preview” button in the pop-up window.
To mark the payout blank as paid, select the record from the list and click the “Mark As Paid” button in the “Actions” column. Fill in the following information in the pop-up window:
- Payment Type: Select the payment method from the drop-down list.
- Bank: Select the bank.
- Description: Enter the additional information.
To send a copy of the payout blank to the Publisher, check the “Send Email with PDF to Vendor” box. Click the “Save and Mark As Paid” button to complete.
To adjust the amount set for the payout, select the payout record from the list and click the “Adjustment” button in the “Actions'' column. Fill in the following information in the pop-up window:
- Adjustment Date: Select the specific date for the payout amount adjustment.
- Amount: Enter the amount you would like to add to the payout total. To reduce the payout amount, use a negative number.
- Description: Enter the additional information for the adjustment record.
To round up the payout amount, check the “Add Inverted Transaction” box. The odd amount will be added to the next payout period.
Click the “Add Adjustment” button to complete.
To delete the payout document from the list, select the record from the list and click the “Delete” button in the “Actions” column. Confirm the action in the pop-up window by clicking the “Delete” button once again.
Payouts by Month
The “Payouts by Month” tab allows you to create a single payout for a specific Vendor and time range.
You can narrow down the search results by using the following filters:
- Filter Bill Date: Select the date range for the report.
- Vendor: Select the specific Vendor.
- Paid Status: Select the payout status (Pending / Paid).
- Payment Type: Select the payment method.
The list contains the following information:
- ID: The number assigned to the client for the payout record in the system.
- Number: The assigned payout number.
- Bill Date: The date when the Vendor was paid.
- Created: The date the payout document is created.
- Status: The status of the payout.
- Vendor: The name of the Vendor for which the payout is created.
- Amount: The total amount of the payout.
- Type: The chosen payout method.
- Period: The period for which the Vendor is paid.
- Paid At: The date when the payout was "Marked as Paid".
To view detailed information about the specific payout records, select the payout from the list and click the “View Details” button in the “Actions” column. To print or preview the payout blank, click the “Print Preview” button in the pop-up window.
Batch Payouts
The “Batch Payouts” tab allows you to create multiple payouts for a specific Vendor in batches. To load data into the Vendors’ list, select the “Current Payout Date” in the filter block and click the “Show” button.
You can narrow down the search results by using the following filters:
- Current Payout Date: Select the current payout date.
- Vendor: Select the specific Vendor.
- Is Payable: Select if the payout is payable.
- Frequency: Select the set frequency for the Vendor’s payouts.
The list contains the following information:
- Vendor: The name of the Vendor in the system.
- Transactions: The number of the Vendor’s transactions.
- Amount: The total amount available for the payout.
- Is Payable: The indicator displays if the amount is available for the payout.
- Frequency: The set frequency of the Vendor’s payouts.
- Hold: The hold period for the Vendor’s payouts.
- Type: The chosen payment method.
- Period: The period for which the Vendor is paid.
To create a batch payout, select the Vendor from the list and click the “Create Payout” button in the “Actions” column. In the pop-up window, select the dates for which you want to create a payout and click the “Create” button.
